1. 一般条款和接受
These Terms explain services offered through smart-arena.org and define rights and duties to the extent they apply to the relationship. Mandatory legal rights, separately agreed contracts and required notice or consent procedures remain protected.
Viewing a page or verifying an email is not separate consent to all personal-data processing or a record of accepting every later revision. Where law requires specific consent or acceptance, it must be obtained separately in the required manner.
2.定义
“平台”是指SmartArena网络、移动和操作界面； “用户”是指使用帐户或公共服务的人； “活动管理员”是指创建或管理活动的授权人员。 组织者、联合会、俱乐部、运动员、教练、裁判员、法官、操作员、参与者、比赛、类别、抽签、记分牌、结果、领奖台、门票、邀请函、语音服务和第三方服务在上下文中都有其功能含义。
3.平台及服务模块
The Platform has modules for competitions, seminars and examinations, accounts and participant profiles, registration, categories/programmes, draws, schedules, live displays, results and digital documents. Only functions enabled and available for the particular event apply; a module name does not guarantee availability at every event.
4.账户、访问和安全
Provide accurate details and an email address you control, protect your password and report suspected unauthorized access. A new account is activated using the single-use emailed token and an explicit confirmation action on the linked page; no additional administrator approval is required. Merely opening the link does not activate the account.
For initially unverified accounts created from 15 October 2026 at 00:02:58 UTC, the deadline is one hour from registration. A resend replaces the previous token without extending the original deadline. Confirmation is rejected once the deadline expires. Eligible initial accounts without official or otherwise protected linked records are physically removed by automatic cleanup; an eligible expired account can also be cleaned when registering again with the same email. The replacement receives a new identity and token; an old link cannot verify it.
A one-time transition exception was applied to eligible earlier accounts restricted only by missing email verification. This is not proof of email ownership and does not automatically activate future accounts. Blocks, security restrictions and other lawful access restrictions remain effective; new unverified accounts cannot use protected functions.
5.活动管理者和组织
An active account alone does not authorize event creation or access to another organization’s records. Creating a new event depends on the current platform access mode, assigned roles and permissions and, where required, an active organizer licence/contract. This technical permission is not a government licence or federation accreditation.
The organizer is responsible for staging the event, eligibility and safety rules, dates, venue, prices, cancellations and official results; the event administrator is responsible for configuration and data management within assigned authority. SmartArena is not automatically the organizer of third-party events and retains the legal duties relating to its own platform service.
6. 参与者数据和注册
Competition registration applies category, age, weight and ruleset requirements; seminars and examinations apply programme, capacity and organizer admission requirements. Submitted applications, approved participation, waitlists and reserve/replacement status are different. A mandate appointment schedules document review or admission processing, not automatic participation. Capacity reservation depends on event configuration.
Programme/category changes, cancellation and participant replacement are possible only where the relevant workflow permits them, subject to permission and eligibility checks. Check the updated status in your account. Email and other notifications may be sent, but a queued or sent message is not a guarantee of inbox delivery.
Anyone submitting a minor’s details or registration must have the necessary parental/legal representative authority and obtain consent required by law. The organizer verifies age eligibility and participation safety; parental consent removes neither the Platform’s nor the organizer’s mandatory legal duties.
七、比赛规则、类别、抽签及赛程表
SmartArena可以支持多种运动和规则集配置，但是正确规则的选择和应用仍然是组织者和授权官员的责任。 自动抽签、再见、复活、联赛、分组、赛程表和榻榻米分配依赖于配置的数据，必须在发布和使用之前进行审查。
8.记分牌、裁判、操作员和实时服务
操作员、裁判、观众、LED和其他现场输出可以共享相同的比赛状态。 网络、浏览器、硬件、场地基础设施和第三方服务都会影响交付； 运营商必须确认官方决定，验证正确匹配，并维持适当的应急程序。
9.结果、讲台和数字文档
Sporting results and placements follow decisions of authorized event officials. SmartArena provides technical calculation and presentation; approval or correction of a disputed sporting decision follows the relevant official procedure. A training certificate instead records training information confirmed by its issuer and is not automatically a sporting rank or professional licence. QR/electronic verification points to the corresponding document record.
10. 门票、邀请函和入场凭证
根据配置，可以提供付费、免费和现场付费门票、VIP、礼宾或宾客邀请以及QR或条形码入场。 邀请函不一定是门票。 根据组织者政策，复制、未经授权转售或滥用唯一凭证可能会导致拒绝或取消。
11.付款、退款和发票
The event organizer specifies the participation fee, currency, deadlines, discounts, cancellation and refund conditions. SmartArena service fees and other applicable charges are disclosed in the Payment Policy and the specific order/contract. Before paying, check the recipient of funds, final amount and applicable terms.
A calculated participation fee or invoice is not proof of actual payment. Paid amount, outstanding balance, refunds and registration status are separate records. Confirmed payment may trigger an enabled automatic admission rule, but does not bypass full capacity, reserves, cancellation or eligibility checks. A platform invoice does not by itself replace a separately required tax document.
Only the payment channel enabled and configured for the specific transaction can be used. Direct refund requests to the recipient of funds/organizer; support can assist with technical tracing. Mandatory consumer rights and statutory refund requirements are not excluded.
12. SmartArena 语音和第三方集成
Login may use a bot check such as Cloudflare Turnstile; this is different from email verification or administrator approval. Session and security checks remain necessary for protected actions. Active email delivery, cloud/CDN, maps, payment or Voice services may use third parties; not every service is enabled for every user or event. Processing remains subject to the Privacy Policy and applicable law.
13. 内容、上传和知识产权
Hold the necessary rights to submitted text, logos, photos and documents. Photo requirements depend on event and registration-role settings; linking a profile photo to an account does not authorize unrestricted publication everywhere or advertising use. Processing necessary to deliver the service is distinct from use requiring separate consent. Existing rights in SmartArena software/branding and users’ rights in their own content remain protected.
14.个人数据和隐私
Processing purposes, security, disclosures to third parties, cookies/sessions and user requests are governed by the Privacy Policy and applicable law. Organizers provide the legal basis and notices for data they collect; the Platform retains duties for its own processing. Submit only necessary, authorized information; do not share passwords or tokens. Requests for access, correction, objection and erasure may be made through the contact channel as permitted by law.
15.可用性和技术中断
SmartArena 采取合理措施安全可靠地运营服务，但不承诺不可能的不间断或无错误可用性。 计划维护、安全事件、网络、电力、设备、提供商和不可抗力可能会影响服务交付。
16. 用户责任和禁止用途
禁止虚假注册、未经授权的访问、恶意代码、自动滥用、服务中断、侵犯其他用户的权利、非法泄露机密数据以及操纵竞赛结果。 用户必须遵守法律、活动规则及其权限限制。
17.数据准确性和官方比赛决定
平台显示的信息反映了其输入和批准的状态。 比赛资格、裁判或法官决定、获胜者、结果、取消资格、赛程表和协议的最终权力属于组织者和适当的官方机构； SmartArena 不会独立决定有争议的体育结果。
18. 限制、暂停和终止
Access may be restricted for security or substantiated misconduct. Disabling access is not the same as deleting data. User-requested deletion of an active account follows the separate request, security confirmation and 30-day cancellation process described in the Privacy Policy; this is not the one-hour initial-account rule.
Initial-account cleanup does not promise deletion within one hour of active accounts, official results, financial documents, security audits or all backups. Records needed for legal duties, official-data integrity or necessary security may be retained separately; retention must remain limited by legal basis and necessity.
19. Responsibility and mandatory rights
Each party’s responsibility is assessed according to its service, authority, conduct and applicable law. Notice of network, device or third-party failures does not remove SmartArena’s own legal responsibility or users’ mandatory rights. These Terms do not exclude non-excludable liability or automatically transfer all loss to the user.
20. 平台和这些条款的变更
The version, publication and effective dates above are fixed and do not change on every visit. Separate notice or acceptance of material changes must be provided where required by law or the relationship’s terms. Updating this page is not evidence that a user received individual notice or accepted a new version, and does not silently impose later terms on earlier transactions.
二十一、适用法律及争议处理
Applicable law and competent authorities depend on the actual service and relationship. Where Azerbaijani law applies, mandatory personal-data, electronic-commerce and consumer protections remain effective. You may first contact support or the organizer about a dispute; doing so does not restrict access to competent authorities/courts or statutory time limits.
22.联系方式和技术支持
For platform account, security, data or technical complaints, use [email protected] and the Contact page. State the issue and relevant transaction/document reference; do not send passwords, full card details or verification tokens. Contact the organizer about event admission, pricing, refunds and sporting decisions. If the legal service party or payment details are unclear, clarify them before contracting or paying.